Faithorn Farrell Timms LLP

Stock Condition Survey for Genesis Housing Association

the project

Faithorn Farrell Timms was appointed by Genesis Housing Association to undertake stock condition surveys of 10,000 dwellings and 2,800 communal blocks. Our client wished to capture full component information for the assets in order to provide data for work programming and long term cost forecasting. Our appointment was made through the South East Consortium (SEC) Framework for asset management surveys.

The main objective was to collect key and relevant information on the construction form, components and condition plus energy data in RdSAP format and store this data in the Integrator asset management database.

our role

  • We designed an updated survey form, complete with walk through order and suitable formatting for the ‘Options file’ within Integrator.
  • We supplied and maintained handheld devices (iPad minis) for surveyors in order to collect the data using the Pocket Surveyor/Notus software with surveys being loaded to a web services portal.
  • We made access arrangements and conducted the surveys on site using a team of 12 surveyors.

the challenges

  • The management of surveys was envisaged as being challenging due to the high number of surveys being conducted each week.
  • The assets were widely spread throughout Greater London, Essex and East Anglia across 56 of Genesis’ administrative areas.

the solution

We are expert users of the Integrator database system and all data and photos were collected on site using tablets and uploaded directly into a ‘mirror image’ Integrator database hosted and managed by FFT. All survey data was subject to a rigorous validation routine before being issued to our client for import. This method avoided the need for any data mapping before upload to Genesis’ version of Integrator and reduced the time delay for data provision.

Due to the large geographical survey area, we allocated schedules of properties to surveyors on a regional basis. This promoted the ability to remain flexible for appointments and to conduct call back attempts to gain access. It also allowed us to monitor the survey sample progress and ensure that it remained representative across all administrative areas.

added value

Upon undertaking the surveys, we noted that the current asset list stored with our client’s database did not always accurately reflect the accommodation and numbering of dwellings on site. We provided updates to our client within our data identifying all asset types and their attributes.

Whilst on site, we recorded any minor repairs required and passed these back to our client along with a photograph in order that they could arrange immediate remedial works.