Dartford Borough Council (DBC) appointed Faithorn Farrell Timms to undertake the Contract Administration of their proposal to replace the front elevation fenestration, including the windows and entrance doors to their Civic offices with a view to improving access and egress and upgrading the thermal performance and aesthetics of the building.
We coordinated the works around staff and visitors and ensured that all health and safety matters were addressed as part of the programming and phasing of the project.
FFT was responsible for the initial site inspection to scope the required works and to identify pertinent replacement aluminium windows and doors and create a modern aesthetical entrance to enhance the presentation of the front of the Civic offices.
Our role also included quantity surveyor and CDM/Principal Designer services.
- The continued use of the offices was of paramount importance and the replacement of the main entrance doors and adjacent windows would naturally cause disturbance to staff and visitors alike. The main challenge, therefore, was to ensure that a safe operating environment existed whilst the windows, and doors, were replaced. We set out a very clear risk assessment and methodology for the phasing, prioritization and programming of the works, ensuring that there was always a means of access and that all regulatory factors were considered.
- The second challenge was justifying the replacement of these window and door units and, by doing so, understanding the life cycle of the existing units, ongoing maintenance and efficiency. The existing units were becoming difficult and expensive to maintain, with a number of thermal failures and faults. We replaced the windows and door with new metal double glazed units with thermal breaks which would vastly improve the comfort and environmental conditions of the main reception area and reduce maintenance.
- We considered the coordination of the removal and replacement of all electronic door equipment, and adherence to the new design with regards to the permanent arrangements for the fire strategy. We took the opportunity of reviewing the fire escape and enhancing this within the new design work.
We liaised with our client on design options, cost in use and cost benefit analysis. We prepared the specification of the works, meeting with specialist suppliers, and deciding on the most appropriate material choice aligned with our client's brief, and then ensuring that the specification met all of the criteria and that the works were tendered through the public contracts regulations.
FFT oversaw the tendering process and the appointment of the successful contractor, and then managed the contractor on site under a JCT Minor Works Form of Contract, ensuring that all works were undertaken strictly in accordance with the specification and that the project was delivered on time and on budget.
The project was delivered successfully and to our client's satisfaction, and has greatly improved the thermal efficiency of the reception area within Dartford Borough Council's Civic Offices. It has also enhanced the aesthetics of the front elevation.
The fire strategy has been revised and improved by the provision of more appropriate fire doors for escape and the low maintenance nature of the new units means cost savings going forward.